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1. NAME

The organization will be known as The World Federation of Vascular Societies (WFVS) (hereafter referred to as the World Federation).

 2. FUNCTION

The World Federation of Vascular Societies provides a forum for the international exchange of scientific, educational and political issues related to the diagnosis, treatment and prevention of vascular diseases.

 3. OBJECTIVES

The objectives of the World Federation are:

 3.1 The advancement at an international level of the knowledge and study of vascular surgery.

 3.2 To promote at an international level research in all aspects of vascular disease and to disseminate the results of such research.

 3.3 To hold symposia or congresses and to distribute information.

 3.4 To advance the cooperation between national and regional vascular surgical societies, to facilitate the exchange of ideas, to share common experiences and to promote and standardize the education in vascular surgery.

 3.5 To encourage and promote at an international level, best vascular surgical practice in the management of patients presenting with vascular diseases.

 3.6 To act as an international conduit for discussion between vascular surgeons and when appropriate to be a spokesperson at an international level for such surgeons.

4. OFFICIAL LANGUAGE

The official language of the World Federation will be English.

5. MEMBER ORGANIZATIONS

5.1 The World Federation shall be composed of member societies. A member society will usually be composed of a formally constituted association of national societies representing one of the following geographical regions:

-       North America

-       Europe

-       Latin America

-       Asia

-       Australia and New Zealand

-       North Africa and Middle East

-       Southern Africa

5.2 In regions in which no formally constituted regional association exists, or where a large national society is not well represented in the regional association, membership of the World Federation by formally constituted national vascular societies will be permissible by an absolute majority vote of the council.

5.2.1 National vascular societies admitted to membership will have the same privileges as member societies with half the number of councillors.

5.2.3 Small national vascular societies with less than 250 members can be admitted as an affiliated member based on an application detailing lack of representation. Affiliated societies will not have any representation on the council but can share in other privileges of membership.

5.3 The World Federation may create additional member society categories as it deems necessary.

5.4 The member societies will have equal rights and responsibilities, irrespective of the size of their individual membership. No member society will dominate.

5.5 Active members of member societies, in good standing with their national/regional societies, are de facto members of the World Federation. A member society will on an annual basis send a list of their active members in good standing to the Secretary-General.

5.6 Individual membership of the World Federation will not be permissible.

5.7 The following are founder member societies having been members at the foundation of the WFVS in September 2007 in Madrid, Spain:

 Society for Vascular Surgery (SVS) representing North America

European Society for Vascular Surgery (ESVS) representing Europe

 Australian and New Zealand Society for Vascular Surgery   (ANZSVS) representing Australia and New Zealand

Asian Society for Vascular Surgery (ASVS) representing Asia

 Vascular Society of Southern Africa (VASSA) representing Southern Africa

Vascular Society of India (VSI) representing India

5.8 The following are member societies

 Brazilian Society for Angiology and Vascular Surgery (BSAVS) representing Brazil joined in 2008. Starting in 2013, the BSAVS delegated its representation to ALCVA.

 Latin-American Association for vascular Surgery and Angiology (ALCVA) representing South America joined in 2013.

  The Japanese Society for Vascular Surgery (JSVS) representing Japan was officially designated as a member society in 2015.

5.9 The following are affiliated National Societies

 None

6. COUNCIL

6.1 The general administration and handling of the policies and interests of the World Federation are in the hands of the Council.

6.2 Each of the member societies appoints or elects two individuals (hereafter called councillors) from its own membership to serve on the Council for a period of four years. This appointment as councillor is usually not renewable.

6.2.1 The councillor appointed or elected by a member society may be replaced by that member society if the member society has lost confidence in the councillor.

6.2.2 The member society is entitled to appoint or elect another individual to replace the above councillor to serve out the remaining term of office of the original councillor.

6.2.3 In order to maintain continuity within Council, each member society will stagger the terms of its representatives preferably by two years. The term of office will be communicated by the member society to the secretary-general at the time of appointment.

6.2.4 A roster of councillors and their terms will be maintained by the secretary general. The secretary general will request from the member society a new replacement councillor at least 6 months before the expiration of the term of said councillor.

7. Officers: The Council elects the following officers:

7.1 President: typically for a one year term

7.1.1 The president will be a councillor from the member society hosting the next annual World Federation Symposium. This individual’s term of office will start immediately after completion of the foregoing Symposium and will end immediately after the completion of the Symposium for which the member society is responsible

7.1.2 The President will remain on the Council after relinquishing the presidency, at least until the new president relinquishes his/her position at the next WFVS annual meeting.

7.1.3 The duties and responsibilities of the President are:

7.1.3.1 To organize the annual World Federation Symposium and to ensure that the World federation’s guidelines are adhered to

7.1.3.2 To Preside at the meetings of Council

7.1.3.3 To liaise with the Secretary General regarding the regular administration of the World Federation.

 7.2 Secretary General: elected for a three year term that is typically non-renewable.

7.2.1 The outgoing Secretary General will invite all regional member societies to nominate individuals (maximum of one nomination per society) who would be suitable to be the next Secretary-General at least 6 months prior to the end of his/her term of office.

7.2.2 On receipt of such nominations, the outgoing Secretary General will conduct a suitable ballot in which each regional member society councillor may cast one vote, at least 3 months prior to the end of his/her term. The nominated individual who receives the most votes will become the next Secretary General.

7.2.3 In the event of two or more nominated individuals receiving the same number of votes, Council will break the tie by consensus taking into consideration that the position of Secretary General should ideally be rotated regularly between the regional member societies as long as the interests of the Federation are served by such a rotation.

7.2.4 The duties and responsibilities of the Secretary General are:

7.2.4.1 To document the proceedings of Council meetings

7.2.4.2 To circulate the minutes of these meetings to councillors and member societies within 30 days of such meetings.

7.2.4.3 To give due notice of Council meetings.

7.2.4.4 To maintain all documents of the Federation.

7.2.4.5 To give due notice of proposed changes in the constitution and bye laws.

 7.2.4.6 In conjunction with the President to draw up an agenda for Council meetings and to circulate these in advance to councillors and member societies.

 7.2.4.7 Maintain a current database of active members societies in good standing. This database is intended solely for World Federation purposes.

 7.2.4.8 Maintain the treasury of the WFVS and present a financial report at each council meeting. The Secretary is responsible for invoicing member societies their contributions and disbursing funds authorized by the Council.

 7.2.4.9 Coordinate updates of the WFVS website with the hosting organization.

 7.2.4.10 Any other duties assigned by Council to ensure the smooth operation of the World Federation

8. PROCEEDINGS OF COUNCIL

8.1 The Council shall hold two meetings each year.

8.1.1 The Council shall meet annually just before the WFVS annual meeting at the venue where the annual World Federation Symposium is to be held.

8.1.2 The other meeting of Council will be held at a date and venue in conjunction with a suitable symposium within 6 months before the next annual World Federation Symposium.

8.2 A quorum of a meeting of Council is 8 (eight) councillors. If a quorum is not present the meeting may proceed but decisions made during such a meeting can only be binding if written approval for those decisions has been obtained from representatives of at least  5 (five) member societies.

8.3 The President, or in his absence a councillor elected by the councillors present at the meeting, presides at each meeting.

8.4 Every issue, other than changes to the constitution or bye laws, is determined by a simple majority of votes of the councillors present at the meeting. No casting vote is held and if agreement cannot be reached the issue will be held over for the next meeting. It is however implied by the functions and objectives of the World Federation that most decisions of Council will be made by consensus.

9. ANNUAL MEETING

9.1 A WFVS annual meeting will be held annually at the same time and place as the congress of one of the member societies.

9.2 The WFVS annual meeting will either be held back to back or during the congress of the member organization delegated to host and arrange the WFVS annual meeting. The WFVS annual meeting should be a standalone event and no other symposia, scientific sessions or other congress related activities should be planned during the time set aside for the WFVS annual meeting.

9.3 The Council of the World Federation will delegate the responsibility to organize the WFVS annual meeting to a member organisation on a rotational basis.

9.3.1 This rotation should be drawn preferably for the next 5 (five) years.

9.3.2 The following considerations will be taken into account while compiling the rotation:

 9.3.2.1 The willingness of a member society to host the WFVS annual meeting

 9.3.2.2 The financial viability to host the annual meeting

 9.3.2.3 Ensuring that a maximum number of attendees are able to participate

 9.3.2.4 An even distribution between the various regions of the world

 9.3.2.5 An even distribution between large and small member societies

9.3.3 The proposed hosting society will

 9.3.3.1 Inform Council of acceptance of the invitation to host the WFVS annual meeting at least 2 years in advance of the proposed meeting.

 9.3.3.2 Present to council the dates and venue of the annual meeting at least two years in advance of the meeting.

 9.3.3.3 Provide a progress report at Council meetings as requested by the President and Secretary General.

9.4 A roster of the WFVS annual meeting will be kept by the Secretary General for purposes of ensuring a fair and equitable distribution of this meeting amongst member societies.

9.5 The format of the WFVS annual meeting will be determined by the hosting member society. The format should be presented to the Council in advance to develop consistency and to ensure inclusivity.

9.5.1 Speakers at the WFVS annual meeting will be financed by their member societies, but sponsorship may be accepted in this regard.

9.5.2 The member organisation is responsible for logistic arrangements related to their own speakers.

9.6 The hosting member organisation will supply the following facilities during the WFVS annual meeting:

9.6.1 An auditorium for the WFVS annual meeting.

9.6.2 A room for the Council meeting.

9.6.3 Additional rooms that are required and that are pre-booked by Council.

9.6.4 A programme of the WFVS annual meeting.

9.7 The hosting member organisation will be responsible for advertising the WFVS annual meeting in cooperation with the member societies.

9.8 The following topics should be included in the programme:

-       Scientific

-       Political

-       Education

9.9 A reception for all attendees and a dinner for speakers and councillors will be desirable. Sponsorship for such events can be sought.

10. THE ROBERT B. RUTHERFORD LECTURE

 10.1 The Robert B. Rutherford lecture was developed to honour the contribution to vascular surgery made by Robert Rutherford.

 10.2 The first Robert B. Rutherford Lecture was given at the 2nd WFVS annual meeting held on the 4th June 2008 in San Diego.

 10.3 The Robert B. Rutherford lecture will normally be given by a prominent member of the vascular surgical community on a topic of his/her choice and will be the highlight of the WFVS annual meeting.

 10.4 The Robert B. Rutherford lecturer will be selected by the society hosting the WFVS annual meeting from three nominations made by the member society having last hosted the WFVS annual meeting.

 10.5 The Robert B. Rutherford lecture will normally be published in the hosting society’s journal. Submission to the Journal is the responsibility of the Lecturer.

11. PUBLICATION OF THE WFVS ANNUAL MEETING PROCEEDINGS

 11.1 Publication of the proceedings of the WFVS annual meeting is desirable.

 11.2 The right to publish the proceedings is held by the hosting society who may relinquish it to another member society wishing to publish the proceedings.

11.3  The format of publication is determined by the hosting society with the following provisos:

11.3.1 That all presentations presented at the WFVS annual meeting are included as long they have been submitted by the closing date and comply to the journal’s usual requirements.

11.3.2 That the published proceedings reflect that these are the proceedings of the WFVS annual meeting.

11.3.3 That the published proceedings reflect as best as is possible what transpired during the WFVS annual meeting

12. WFVS SYMPOSIA

 12.1 A member society may from time to time apply to the Council of the WFVS to host a WFVS symposium at the time of its national or regional meeting without this being the formal WFVS annual meeting.

 12.2 The reason/s that a member society would want to host such a WFVS symposium could include:

12.2.1 To promote a vascular society in a particular region.

12.2.2 To promote the WFVS in a particular region.

12.2.3 To promote any aspect of vascular surgery or vascular medicine in a particular region.

12.2.4 Any other reason deemed to be of benefit to the WFVS or vascular surgery or vascular medicine.

 12.3 Permission to hold such a WFVS symposium will generally not be withheld. The following will be taken into consideration:

12.3.1 The proposed dates and venue which should not have an undue influence on the attendance of the WFVS annual meeting.

12.3.2 Generally no more than 2 symposia per year will be considered.

12.3.3 Application to hold such a WFVS symposium should be made more than 6 months in advance to allow adequate planning.

 12.4 In order to be deemed a WFVS symposium the programme of the symposium must be drawn up in conjunction with the WFVS council and would normally include presentations and/or other formal involvement from other council members or their secundi. The programme would also need to be of such a nature to meet one or more of the goals listed under 12.2.

13. WFVS ENDORSEMENT OF NON-WFVS CONGRESSES AND SYMPOSIA

 13.1 Endorsement of national and other congresses or symposia is possible as long as these meetings are hosted by member societies or their subsidiary societies.

 13.2 Such endorsement will be considered by the WFVS Council if:

13.2.1 The purpose of the congress or symposium is educational in nature and promotes the practice of high quality vascular surgery.

13.2.2 The programme and other details (including organising committee, organising society, etc.) are submitted to the council of the WFVS well in advance of the proposed congress or symposium.

13.2.3 Such a meeting or symposium can be attended by all members of the WFVS.

 14. WFVS website

 14.1 The council will designate the hosting member society and service as well as the webmaster for its website

 14.2 The council can authorize the payment of a small maintenance fee to the hosting service from the WFVS treasury.

 14.3 If the hosting member society no longer wishes to host the website, it should provide Council at least 6 months to find a suitable alternative for the website.

 14.4 Decisions about content will be authorized by council.

 15. AMENDMENTS TO THE CONSTITUTION AND BYE LAWS

 15.1 Proposals to change the constitution and bye laws can only be passed with a 60% majority of Council where every councillor’s vote is considered. Councillors not attending the meeting must cast a vote in writing which should have been lodged with the Secretary-General prior to the commencement of the meeting at which the changes are to be considered.

 15.2 Proposals to make a change in the constitution or bye laws can only be made in writing to the Secretary-General by a member society or by a majority of the council.

 15.3 Notice of such proposed changes to the constitution or bye laws must be circulated in writing to member societies by the Secretary-General, 3 (three) months prior to the Council meeting at which the proposed changes are to be considered.

 16. FINANCES

The World Federation will have no financial structure but will maintain a small treasury to defray the minimal costs of maintaining a website and council meetings not hosted by a member society. There will be no formal office. As a consequence:

16.1 The yearly contribution of each member society to the treasury has been set at USD 1,000.00. The Secretary General will invoice the member societies.

16.2 The contribution can be increased or suspended by Council based on expected expenses to be paid by the treasury.

16.3 Reserves will not be allowed to increase beyond the expected expenses for the following two years. In case the reserves exceed the expected authorized expenses for two upcoming years, Council will temporarily suspend the collection of contributions from member societies.

16.4 Costs incurred by the member societies will be to their own account. This will include:

16.4.1 Administrative costs in respect of the World Federation incurred by the member society.

16.4.2 Travel and accommodation costs of the councillor appointed by the member society to attend meetings of Council.

16.4.3 Costs related to maintaining a member data base of the member society for purpose of disseminating World Federation news and information and informing the Council of the member society’s membership base.

16.4.4 Costs related to hosting a World Federation Symposium. These expenses can be recouped from registration fees, although member societies are encouraged to facilitate participation by all members of the World Federation and to avoid separate registration fees being charged for the annual World Federation Symposium or Congress.

16.5 The costs associated with the running of the President’s office will be born by the member society to which the President belongs.

16.6 The costs associated with the running of the Secretary General’s office will be born by the member organisation to which the Secretary General belongs.

16.7 The World Federation shall have no assets.

 

AGREEMENT:

The original constitution of the newly formed WFVS was first adopted in September 2007 in Madrid, Spain by the following (founder) societies:

-       Society for Vascular Surgery (SVS) representing North America

-       European Society for Vascular Surgery (ESVS) representing Europe

-       Australian and New Zealand Society for Vascular Surgery(ANZSVS) representing Australia and New Zealand

-       Asian Society for Vascular Surgery (ASVS) representing Asia

-       Vascular Society of Southern Africa (VASSA) representing Southern Africa

-       Vascular Society of India (VSI) representing India. 

This first amendment to the constitution has been adopted by the above societies and the following society:

-       Brazilian Society for Angiology and Vascular Surgery (BSAVS) representing Brazil

September 2009

This second amendment to the constitution has been adopted by the above societies and the following society:

-       ALCVA representing South America

-       JSVS representing Japan

June  2015

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